AP® Ordering Help

Creating and Maintaining an Account
Troubleshooting/Contact Us
Ordering Exam Materials
Exam Fees
Returning and Paying for Exams
Late Testing
Shipping
Grade Reporting Services
Services for Students with Disabilities (SSD)
Specific Exam Information

Creating and Maintaining an Account

Where do I find the access code?

The AP Exam Ordering access code is sent in January via email to all AP Coordinators who submitted the annual AP Participation Form in the fall. If you do not receive this email notification, contact AP Services. If you ordered AP Exams in 2008, your 2009 AP Exam Ordering access code is the same as it was in 2008.

How do I change or update my account or school information?

To change your school's shipping or billing address, please call AP Services. To update other school information such as AP Coordinator name, phone number, etc., click Update School Information in the Your Info box on the upper right side of the AP Exam Ordering Web pages.

To change your personal information, such as username or password, click the Update Personal Information button located on the upper right side of the AP Exam Ordering Web pages.

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Which Web browser should I use for the AP Exam Ordering website?

The College Board recommends using Microsoft® Internet Explorer (version 6.0 or higher) for this site. If you do not have a compatible version of this browser, the screens will not display properly. To upgrade your browser, visit www.microsoft.com.

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Who should I contact if I have a question about the website, or need assistance with my exam order?

If you have comments or questions about this website, please fill out our online form by selecting the Contact Us button located on the left side of each screen.

For assistance with your exam order, please contact AP Services:

Email:	apexams@info.collegeboard.org
Telephone:	(877) 274-6474 (toll free in the United States and Canada) or (609) 771-7300
TTY:	(609) 882-4118
Fax:	(610) 290-8979
Mail:	AP Services
	P.O. Box 6671
	Princeton, NJ 08541-6671

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Ordering Exam Materials

How do I place an order?

Before you begin, consult with AP teachers and students to determine the number of exams that need to be ordered for each AP course at your school. Then click Order AP Exams on the AP Exam Ordering home page.
If you wish to receive materials for a preadministration session, select Yes in the Order Preadministration Materials area near the top of the Order AP Exams screen.
Next, enter the number of exams your school will administer for each AP subject. If your school ordered AP Exams last year, this screen also shows the number of exams ordered last year versus the number of exams that were actually used. (Note: Schools are charged $13 for each exam that is ordered but not used.) If you would prefer to see the AP Exams listed by date of exam, or grouped by academic disciplines, you can use the Sort by menu.

For the French Language, German Language, Italian Language and Culture, Music Theory, and Spanish Language exams, one master listening and master speaking/sight-singing CD per subject is automatically sent for the entire class. Schools offering AP Spanish Language Exams receive a master listening CD and a double CD set containing a presentational writing CD and a speaking CD. In addition, you will receive a student-response tape or CD for each exam ordered.
- Master listening CDs contain a series of short dialogues and narratives that are played during the exam. Students grid their responses on an answer sheet.
- Master speaking/sight-singing CDs contain a series of spoken questions and imperatives that are played during the exam. Students record their responses on individual student-response tapes or CDs.
- Student-response tapes or CDs: You will need to select which type of media your school would like to receive to record your student's responses. You may choose to receive either student-response tapes or student-response CDs. Important: If you choose to submit your student's responses on CD, the only acceptable file format is .mp3. The AP Program will not accept .wav files or .zip files.
If necessary, additional master listening CDs or master speaking/sight-singing CDs can be ordered. In such cases, schools may order up to one master listening CD for every 10 students testing and one master speaking CD for every four students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.
At the bottom of the screen, enter the actual number of students who will take the exams you are ordering. Please make sure to count students taking multiple exams only once. The number you enter should include students who are either testing late with alternate exams or using Braille or 14- or 20-point large-type exams, even though these exams are not ordered on this screen.

This number determines how many AP Student Packs your school will receive. Each AP Student Pack contains a set of unique AP number labels that a student will affix to his or her exam materials. Thus, a student should receive only one AP Student Pack regardless of the number of exams he or she is taking.
Review your order and click the checkbox indicating you have reviewed your order.
If you submit an order of more than 150 exams, you will be asked if you want to return your exams in split shipments. The split shipment return option enables schools to return all of their first week's AP Exam materials at the beginning of the second week of testing, rather than storing the exams for the entire two weeks of testing.

If you order less than 150 exams, after submitting your order you will be brought to a page detailing your Cumulative Order.
[OPTIONAL] Click Order Late-Testing Exams to order alternate exams for late testing.
[OPTIONAL] Click Order Grade Reporting Services to order any specialized grade reporting services desired by your school.

How do I order AP Chinese Language and Culture and AP Japanese Language and Culture Exams?

AP Chinese and AP Japanese Exams are shipped separately from your paper-and-pencil exams. For this reason, both regularly scheduled and late-testing AP Chinese and AP Japanese Exams need to be ordered on separate screens within the AP Exam Ordering website:

To order regularly scheduled AP Chinese and AP Japanese Exams, click on the Order AP Chinese/Japanese Exams link in the upper left-hand side of the AP Exam Ordering page.
To order AP Chinese and AP Japanese late-testing exams, click on the Order Late-Testing Chinese/Japanese Exams link on the upper left-hand side of the AP Exam Ordering page.

For the regularly scheduled exam administration, for schools ordering AP Chinese and/or AP Japanese Exams, two shipments will be sent separately from your paper-based exam shipments:

Shipment 1: AP Chinese/Japanese Setup CDs

Schools that order AP Chinese and/or AP Japanese Exams will automatically receive a separate shipment of Setup CDs prior to the regular exam shipment. Schools must use the Setup CDs to install the necessary software and to prepare computers to deliver the AP Chinese and AP Japanese Exams. The Setup CDs also contain sample exam questions for students to use for practice. Schools will receive one AP Chinese/Japanese Setup CD for each student taking either exam, based on the number of exams ordered. Once your school orders the exams, you will be shipped the corresponding number of Setup CDs before the administration.

*Schools that order AP Chinese and/or AP Japanese Exams by March 11 will receive AP Chinese/Japanese Setup CDs by April 3.

Shipment 2: AP Chinese and AP Japanese Exam CDs and USB Drives

AP Chinese and AP Japanese Exam CDs: The AP Chinese and/or AP Japanese Exam CDs will be shipped separately from the paper-based exam shipments, in late April 2009. One Exam CD will be given to each student on the day of the exam. Exam CDs contain secure exam content and may be opened only at the time of the exam administration. The Exam CD also contains student registration information screens to be used in place of a paper answer sheet.
USB Drives: USB drives (also known as flash or jump drives) are convenient data storage devices that plug into USB (universal serial bus) ports found on most computers. Along with the Exam CDs, schools will also receive a small box that will include two USB drives to collect student responses from individual testing computers for subsequent return for scoring. In most cases, student responses will automatically be returned for scoring via the testing computer's Internet connection; however, if the Internet cannot be used, you must use the USB drive.

For the late-testing exam administration, schools will receive both the Setup CDs and the Exam CDs in the same shipment.

Note: Coordinators will receive an administrative password for AP Chinese and AP Japanese Exam CDs in the confirmation emails that indicate when their Exam CD shipment is shipped and received at the school. This password is required to enable functions such as SSD testing accommodations, restarting an interrupted exam, and copying student responses to the furnished USB drive. The administrative password may only be used by Coordinators and proctors; do not share the password with students.

How do I order AP Studio Art portfolios?

AP Studio Art portfolios should be ordered online, along with exams for other subjects. Because portfolio envelopes are much larger in size than other AP Exam materials, they are shipped separately from the other exam materials. Although portfolio sections that have traditionally required slides will now be submitted as digital images via the AP Studio Art Digital Submission Web application, portfolio envelopes still need to be ordered online for all Studio Art students, as in previous years. For the Quality section of the 2-D Design and Drawing portfolios, these envelopes will be used to submit actual artworks for evaluation. Because the 3-D Design portfolios are submitted entirely online, the portfolio envelopes that your school receives for 3-D Design portfolios should not be returned to the AP Program. These envelopes can be recycled or discarded.

A student may submit more than one Studio Art portfolio; however, there must be no duplication of works or images among the portfolios, and portfolios cannot be combined. If, for example, a student wants to submit a portfolio for both AP Studio Art: Drawing and AP Studio Art: 2-D Design, you should order two portfolios for that student, and two separate exam fees must be paid by that student.

How can I change an order?

You can change any order until it has been processed for shipment, which can be as soon as 6 p.m. ET the same day an order is placed. The Order Status screen will indicate which order(s) you can still adjust. If all of your orders have already been processed, you can place a new order, but you cannot reduce your processed orders. To avoid a $50 late fee, submit all of your orders prior to the extension deadline.

What is a preadministration session?

To reduce the amount of time students spend completing their answer sheets on exam days, many schools conduct a preadministration session. During this session, students complete the personal identification section of their answer sheet(s). A preadministration session usually takes less than an hour, and will save time on exam day, but only if everyone who will be taking the exam participates. Detailed instructions about conducting a preadministration session, including a script to use with participants, can be found in the AP Coordinator's Manual.

You may order preadministration materials when you are creating your initial exam order. The materials you need for this session (answer sheets and Student Packs) will be shipped prior to your exam shipment. If an order has already been processed for shipment, it is too late to select this option because all of the necessary materials have already been enclosed in your shipment.

Note: Schools outside the United States and Canada do not need to request a preadministration session. AP Exams for schools outside the United States and Canada are shipped first; therefore, if those schools want to conduct a preadministration session, the shipment should arrive in sufficient time for them to do so. Also, schools that order fewer than 20 exams and schools that only order late-testing exams will not be able to select the preadministration materials option.

When should the exams be administered?

Exam dates and times for the current year can be found on the Order AP Exams screen. To preserve the security of AP Exam questions, the AP Program sets specific dates and times for each AP Exam administration and provides different forms of the exams for time zones that are significantly different. AP Exams must be administered at the set time on the scheduled date, unless arrangements are made to administer alternate forms of the exams on specified late-testing dates (see Late Testing). If a school fails to administer the exams on the specified dates at the specified times, grades for those exams will be canceled. Mandatory starting times help ensure the fairness and security of exam administrations at all schools participating in the AP Program. A violation of these policies compromises these principles and the validity of AP grades for all students. Schools that knowingly or unknowingly violate test security policies may not be permitted to administer AP Exams in the future and may be held responsible for any damages or losses the College Board and/or ETS incur in the event of a security breach.

How many exams can a student take in a single year?

In any year, students may take as many AP Exams as they wish, with one exception. Students may not take both the Calculus AB and the Calculus BC exams in one year.

What if a student wants to take two or more exams that are scheduled at the same time?

When the AP Exam schedule is set, the AP Program only schedules two exams concurrently for subjects that typically have low overlap in student enrollment. However, occasionally a student will want to take two AP Exams that are scheduled for the same time period. In such cases, one of these exams must be taken by testing late with an alternate form of the exam (see Late Testing).

What are the exam ordering deadlines?

2009 Exam Ordering Deadlines	Schools in the United States, U.S. Territories, and Canada	Schools Outside the United States, U.S. Territories, and Canada
Priority Deadline Submit orders by this date to ensure timely processing and delivery.	March 27	March 27
Deadline for Ordering Preadministration Materials Orders for preadministration materials can be placed only with the initial exam order. Orders placed by March 11 will be delivered by April 3. Orders placed by April 1 will be delivered by April 13.	April 1	N/A
Extension Deadline Each order received after this date incurs a $50 late fee (excluding alternate exam orders).	April 10	April 3
Final Deadline No orders will be accepted after this date.	April 17	April 10
Alternate Exams (Late Testing) Deadline Alternate exams may be ordered under extreme circumstances only.	May 8: Canada May 15: United States and U.S. territories	May 8

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Exam Fees

What is the cost of the exam?

AP Exams are $86 each.

The school retains $8 of each $86 exam fee as a rebate and forwards $78 to the College Board. If a student pays the school but does not take an exam, the student may request a refund from the AP Coordinator. Local school policy determines the amount of the refund, but the school is charged $13 for each exam that is sent to the school but is returned unused. Once a student begins an exam, the fee is not refundable.

Does the College Board grant fee reductions?

Each year, the College Board provides fee reductions of $22 per exam for students with acute financial need. The school is expected to forgo the $8 rebate and collect only $56 for each exam with a fee reduction. Most U.S. states and territories use federal and/or state funding to supplement the College Board fee reduction; visit Federal & State AP Exam Fee Assistance for information about federal and state support.

How does a student qualify for a fee reduction?

Students who are eligible for free or reduced-price lunches at your school (under the National School Lunch Act) qualify for the $22 College Board fee reduction on all AP Exams that they take in a given year.

A student qualifies for free or reduced-price lunches if he or she is a member of a family whose taxable income for the preceding year did not exceed 185 percent of the poverty level as established by the U.S. Department of Health and Human Services.

The table below lists annual family incomes, by family size, at 185 percent of the poverty level. If the AP student's family income did not exceed the amount listed in the appropriate row and column, he or she qualifies for a College Board fee reduction.

Size of Family Unit	Annual Family Income*	Annual Family Income* for Alaska	Annual Family Income* for Hawaii
1	$19,240	$24,050	$22,126
2	$25,900	$32,375	$29,785
3	$32,560	$40,700	$37,444
4	$39,220	$49,025	$45,103
5	$45,880	$57,350	$52,762
6	$52,540	$65,675	$60,421
7	$59,200	$74,000	$68,080
8	$65,680	$82,325	$75,739

*The figures shown equal 185 percent of the family income levels established by the U.S. Department of Health and Human Services for determining poverty status. These levels were published by the U.S. Department of Agriculture in the Federal Register, Vol. 73, No. 69, April 9, 2008, pp. 19186-87.

For family units with more than eight members, add the following dollar amount for each additional family member: $6,660 for the 48 contiguous U.S. States, the District of Columbia, Guam and Territories; $8,325 for Alaska; and $7,659 for Hawaii.

If your school would prefer to use another method for determining which students qualify for AP Exam fee reductions, any of the following criteria are allowed by the U.S. Department of Education:

The student's family income is at or below the U.S. Census Bureau's "poverty threshold." The Census poverty threshold varies by family size and the ages of family members, but it is not adjusted for differences in the cost of living, including the higher costs of living in Alaska and Hawaii. If your school chooses to use the Census Bureau's poverty threshold to determine a student's low-income status and eligibility, it should use the 2007 "poverty threshold" information available on the Census Bureau's website.
The student's family receives assistance under Part A of Title IV of the Social Security Act.
The student is eligible to receive medical assistance from the Medicaid program under Title XIX of the Social Security Act.

What must the AP Coordinator do for qualifying students to receive College Board fee reductions?

To be properly credited for the fee reduction(s), AP Coordinators must enter the number of exams that qualify for a fee reduction when they generate their invoices online. In addition, AP Coordinators must indicate who these students are by filling in the "Option 1" fee reduction oval on each qualifying student's registration answer sheet.

Note: Schools offering AP Chinese and AP Japanese Exams complete a separate form to indicate students who qualify for a fee reduction. Schools submitting AP Studio Art portfolios indicate fee reductions using the AP Studio Art Digital Submission Web application.

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Returning and Paying for Exams

How do I return exam materials?

Each returned exam shipment (e.g., regularly scheduled exams, alternate exams for late testing) must include a Packing List, which can be accessed by clicking Create/View Packing List in May. You must submit your Packing List electronically and then print two copies: one for your reference when generating an invoice online and the other for inclusion in your exam shipment. Complete instructions on properly packaging and returning exam materials appear in the AP Coordinator's Manual.

What will I need to generate my invoice?

Make sure you have all copies of the Packing Lists you sent with returned exam shipments, as they are essential to generating an accurate invoice. Also, if your students are eligible for fee reductions, make sure the oval for Option 1 or Option 2 is filled in on those students' registration answer sheets. You need Internet Explorer 6.0 or higher to use the Invoice Generator.

How do I generate my school's invoice online?

First, gather all of the Packing Lists you completed when you returned your exam materials. Note: You may only generate your invoice after your last exam (including alternate exams) has been administered. After you have administered all exams, return to www.collegeboard.com/school, sign in, and click the View/Edit Invoice button. Since you ordered your exams online, we'll have most of the information we need to create your invoice for you, but we'll need to ask you a few questions, such as the number of exams you used and the number that qualify for fee reductions. Use the Packing List to answer these questions. The online tool will then produce an invoice for you to print and attach to your school's check.

What does the state reimbursement area on my invoice mean?

The state reimbursement area appears on your invoice if your state offers fee reductions for AP Exams but does not have a direct billing agreement with the College Board. This reimbursement area lets you know the amount of money you can expect back from the state. This amount is not automatically deducted from the amount that you owe the AP Program. You will have to work directly with your state to receive reimbursement.

What do I do after I have generated my invoice?

You will need to print out the invoice, as this will not be sent electronically to the AP Program. You will need to click the Print button only once (use the button on the screen, not your Web browser's print function) and three copies of the invoice will print. The "School Copy" is for you to keep in your records, the "AP Program Copy" must be sent with payment to the AP Program and postmarked by June 15 in order to avoid a late fee, and the "State Copy" should be sent to your state if you are working with them to receive reimbursement or have sent the invoice to them in the past.

How do you calculate the total number of exams ordered?

This number comes from your Cumulative Order screen, and includes all exams ordered online, over the phone, and through the AP Roster/Order Form for students with disabilities.

Why am I being asked about the number of unused exams I replaced with alternate exams?

Though the number of alternate exams you ordered is included in the "total number of exams ordered online," we still need to know how many of your unused exams were replaced by alternate exams, so that you will not be charged the unused exam fee for those regularly scheduled exams for which students used alternate exams instead.

My invoice is not printing correctly.

In order for your invoices to print on three separate pages, you must use Internet Explorer 6.0 or higher. You can see what version of IE you are using by opening IE, clicking Help on the top menu bar, and selecting About Internet Explorer. You can upgrade your browser by visiting www.microsoft.com. If you do not wish to update your browser, please cut the paper at the top of each copy and staple each individual copy.

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Late Testing

What is the AP Program's policy on late testing?

AP Exams give all students the same opportunity to demonstrate their achievement only when no one knows the questions in advance. To preserve the security of AP Exam questions, the AP Program sets specific dates and times for each AP Exam administration. AP Exams must be administered at the set times on the scheduled dates. Occasionally, extreme circumstances may make it necessary for an individual student or a group of students to test late. Only students affected by these circumstances may test late. For late testing, the College Board develops alternate forms of each exam. All students who participate in late testing at a given school must take these alternate exams on the scheduled late-testing dates at the scheduled times. Early testing is not permitted under any circumstances. If a school fails to follow AP security procedures and does not administer the alternate exams on the specified dates at the specified times, grades for those exams will be canceled.

What is the fee for late testing?

When the cause of late testing is generally beyond the control of the school and the students, there is no additional fee for using the alternate form of the exam. In other instances, however, where the school or students have a choice between testing on the scheduled date or requesting an alternate date, the school is billed an additional $40 for each exam to partly cover the cost to prepare, print, ship, and score these exams. Students eligible for College Board fee reductions will not be charged the $40 fee. Note: Your school will not be charged the $13 unused exam fee for unused exams that are replaced by alternate exams.

Under what circumstances can a student test late?

No Additional Fee Incurred	Additional $40 Fee Incurred Per Exam
Cinco de Mayo	Academic contest/event
Conflict with IB exam	Athletic contest/event
Conflict with state-mandated test	Conflict with non-AP and non-IB exam
Disabilities accommodation issue	Family commitment
Emergency: bomb scare or fire alarm	Family vacation
Emergency: serious injury, illness, or family tragedy	Ordering error
Language lab scheduling conflict	School assembly
Religious holiday/observance	School closing (local decision)
School closing: elections	Senior class trip
School closing: natural disaster
Strike/labor conflict
Two AP Exams on same date and time
Three or more AP Exams on same date

Any other reasons must be approved by AP Services prior to ordering an alternate exam.

What is the schedule for late testing?

Wednesday, May 20	Morning - 8 a.m.*	Afternoon - 12 noon *
Wednesday, May 20	German Language Macroeconomics Music Theory Statistics United States Government and Politics United States History	Comparative Government and Politics English Language and Composition Environmental Science French Language Microeconomics World History
Thursday, May 21	Morning - 8 a.m.*	Afternoon - 12 noon*
Thursday, May 21	Calculus AB Calculus BC Computer Science A Computer Science AB French Literature	Chemistry Chinese Language and Culture European History Human Geography Spanish Language
Friday, May 22	Morning - 8 a.m.*	Afternoon - 12 noon*
Friday, May 22	English Literature and Composition Italian Language and Culture Japanese Language and Culture Physics B Psychology	Art History Biology Latin Literature Latin: Vergil Physics C: Mechanics Physics C: Electricity and Magnetism** Spanish Literature

*Schools in Alaska must begin the morning exam administration between 7 and 8 a.m. and the afternoon exam administration between 11 a.m. and 12 noon.

** Physics C: Electricity and Magnetism must begin between 2 and 3 p.m., except in Alaska where it must begin between 1 and 2 p.m.

Coordinators are responsible for notifying students exactly when and where to report for the exams. Early testing or testing at times other than those published by the College Board is not permitted under any circumstances.

How do I request late testing?

To order alternate exams for late testing, click Order Late-Testing Exams on the home page or left side of the AP Exam Ordering screens. Late-testing orders must be submitted by May 8 for Canadian or international schools, or May 15 for schools in the United States and U.S. territories. If an emergency occurs after these dates, contact AP Services. If you have already completed an order for regularly scheduled exams for students who will now be testing late, click Order AP Exams to reduce your previous order (if it has not yet been processed for shipment). Students testing late should be included when you enter your "2009 Total Number of Students Testing" at the bottom of the Order AP Exams screen. This number is used to determine how many AP Student Packs you will receive.

Please note that schools that only order late-testing exams will not be able to order preadministration materials. Also, data in your school's AP Instructional Planning Reports will not include late-testing exams. Students should be informed that their free-response booklets will not be available for purchase following the scoring.

How do I change my late-testing order?

You can change any order until it has been processed for shipment. The AP Order Status screen indicates which order(s) you can still adjust. If all of your orders have already been processed for shipment, you can place a new order, but you cannot reduce your processed orders. Coordinators should call AP Services if an emergency occurs after May 8 for Canadian and international schools, and after May 15 for schools in the United States and U.S. territories.

How do I order both tapes and CDs to record student responses for alternate exams given during the late-testing period?

If your school wishes to order both tapes and CDs for your world language and/or Music Theory exams, you will need to call AP Services, as this order cannot be completed through the AP Exam Ordering website.

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Shipping

When are exams shipped?

Most exams are sent to the AP Coordinator via courier and arrive at the school in mid- to late April. International schools (except for those in Canada) that place their exam orders by April 10 will receive their shipments of regular exams by April 24. Schools in the United States, U.S. territories, and Canada that place their exam orders by April 17 will receive their shipments of regular exams by April 27. Alternate exams for late testing will arrive in May.

All exam materials for a school's regularly scheduled exams are shipped together, except for AP Studio Art portfolios, preadministration materials (if ordered), and AP Chinese and AP Japanese Exam materials. Alternate exams for late testing and Braille or 14- or 20-point large-type exams for students with disabilities are sent in separate shipments. For security reasons, shipments are not sent to schools long before the exam administration.

How do I track my order(s)?

If your order has been shipped and the tracking number is available, Show Details/Track Shipment will appear next to your order on the Order Status page. Simply click on it, and you will receive carrier information and tracking numbers. You can click on the carrier name to be taken to their website to track your specific packages.

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Grade Reporting Services

What does my school need to do to receive AP grades?

Nothing. Individual paper grade reports are automatically sent to the college designated on the student's registration answer sheet, to the student's secondary school, and to the student in July. District-level reports cannot be ordered online; a special grade reporting services order form is mailed in April to districts that order exams online. The deadline for submitting this form is June 15.

Individual schools can order these additional grade reporting services on the Grade Reporting Services screen:

Grade Reporting Service	Costs	Order Deadline	Shipping Date
AP Grade Labels* This set includes one pressure-sensitive label for each AP student, detailing the student's name, social security number or birth date, the AP Exams taken, the years in which the exams were taken, and the corresponding AP Exam grades.	$75/per set	June 1	Mid-July
AP Grade Reports on CD This CD contains the same data as the paper reports. A layout is enclosed. Software is not included.	$50	June 1	Mid-July If you would like to review the data set layout earlier, contact AP Services.
2009 Free-Response Booklets These booklets contain only the students' written responses, without comments, corrections, or scores. Not available for students who test late using an alternate form of the exam. Schools that plan to make this request should note that their order includes booklets from the entire school minus those requested by students; schools cannot limit their order to booklets from certain students or certain exams. The fee is based on the number of booklets received by the school.	$50 for 1–20 booklets $100 for 21–50 booklets $150 for 51–100 booklets $250 for more than 100 booklets	September 15	Mid-October

* By law, only students have the right to forward their AP grades to colleges and universities. To maintain student privacy and the confidentiality of AP grades, schools should use caution in affixing AP Grade Report labels to transcripts or other records that will be sent to these institutions. Affixing grade report labels to transcripts can result in a violation of students' rights and opens the door to a potential lawsuit. To avoid this possibility, the College Board and ETS strongly suggest that schools institute one of the following procedures:

Affix the AP Grade Report label to the back of the transcript and copy only the front of the transcript when sending it to colleges.
Have students sign a release permitting the school to put the grade report label on the front of the transcript. Keep the signed releases with students' files.

Can I order previous years' reports online?

No. Previous years' grade rosters (back to 1983) can only be ordered by writing to AP Services, and these requests must be accompanied by payment. The fee for this service is $20 per roster, per year. These cumulative rosters provide a breakdown of grades, by student, at the time they tested. In your request, please indicate the school's name, school code, and the years for which the rosters are requested.

If the same exam is taken in two different years, which grade gets reported?

Students may repeat an exam in a subsequent year. In such cases, both grades will be reported unless a student requests that one be withheld. (The student pays a $10 service charge each time a grade is withheld from an AP Grade Report sent to a college or university.)

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Services for Students with Disabilities (SSD)

What accommodations can be requested for students with disabilities?

The AP Program offers services and reasonable accommodations appropriate to students' disabilities and the purpose of the exams. Students may be tested in a different location, given extended time, provided with formats such as Braille or 14- or 20-point large type, permitted the use of a reader or writer, or provided with a reader script if they are hearing impaired.

How do I arrange for testing accommodations?

Before exams for students with disabilities can be ordered, a student must be approved to take an AP Exam with testing accommodations. Only those students who have been preapproved by the College Board are eligible for extended time and other testing accommodations. In spring 2008, each school received copies of the Student Eligibility Form in the College Board Services for Students with Disabilities (SSD) packet for 2008-09. One form per student can authorize testing accommodations across College Board programs (AP, PSAT/NMSQT®, and SAT®). If a student who was previously approved for accommodations by the College Board changes schools, the student and parent must complete Section I of a new Student Eligibility Form in order to test with the approved accommodations. Additionally, the new school must verify that the student continues to receive the same accommodations. The student and parent are responsible for informing the new school of the student's previous eligibility. If a student needs different testing accommodations, the school's SSD Coordinator must submit an Accommodation Change Request Form for that student. Note that review of the form may take up to seven weeks after the receipt of all information.

The College Board can establish eligibility for testing accommodations in time for the AP Exams only if the Eligibility Form and supporting documentation are received by the following dates:

February 20 is the deadline for submitting complete disability documentation for students with disabilities when Documentation Review is required.
March 6 is the deadline for submitting complete Student Eligibility Forms for students with disabilities when additional documentation is not required.

Eligibility Forms should be submitted well before these deadlines so that approval can be granted and exams can be ordered prior to the exam ordering deadlines. Coordinators may not provide testing accommodations for students with disabilities until the College Board has approved these students' Eligibility Forms. Grades will not be reported for students who test with accommodations that have not been preapproved by the College Board.

If additional Eligibility Forms are needed, please contact College Board Services for Students with Disabilities at 609 771-7137. (This form is not available on the Web.)

Once a student has been approved for testing accommodations, his or her name will appear on the roster of approved students that is sent to the school prior to the AP Exam administration. For more information on making arrangements, go to Services for Students with Disabilities.

How do I order exams for students with disabilities?

If the student needs accommodations such as extended testing time, but will still be using a regular-format exam, order the exam here on the Web as you would other AP Exams. The student's name will appear on the school's roster of students approved for extended testing time.

A Nonstandard Administration Report (NAR) is provided with the exam order. Use it to record the actual time that students receiving accommodations spend on each section of the exam. This information is used for research purposes only; the amount of testing time does not affect grades and will not be reported. The NAR must be returned with the exam materials.

New this year: Braille and 14- or 20-point large-type exams and large-block answer sheets can be ordered using the AP Exam Online Ordering Service. To order these materials for regularly scheduled or late-testing AP Exams, click the appropriate link on the left side of the ordering screen.

Printed copies of the script for AP Exams in world languages and Music Theory, materials for students approved for multiple-day testing, and other formats not specified here must be ordered using the preprinted College Board SSD Advanced Placement Program Roster/Order Form. SSD Coordinators will receive this form in February.

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Specific Exam Information

For detailed information on all AP courses and exams, visit the Course Home Pages on AP Central.

AP Art History

If you are administering AP Art History Exams in more than one room, you may order additional slide sets.

AP Calculus (AB and BC)

Calculus has two AP Exams: Calculus AB and Calculus BC. Confirm with the teacher that you are ordering the correct form of the exam. Students may not take both AP Calculus Exams in one year.

AP Chinese Language and Culture

This exam is delivered on CD. Once you order the exams, you will receive a separate shipment of AP Chinese Setup CDs in advance of the administration. Setup CDs are required for preparing testing computers to deliver the exams. To ensure that you receive the Setup CDs by April 3, it is strongly recommended that you place your exam order by March 11.

AP Computer Science (A and AB)

Computer Science has two AP Exams: Computer Science A and Computer Science AB. Confirm with the teacher that you are ordering the correct form of the exam.

AP Economics (Macroeconomics and Microeconomics)

This subject has two AP Exams: Macroeconomics and Microeconomics. Confirm with the teacher that you are ordering the correct form of the exam.

AP English (Language and Literature)

This subject has two AP Exams: English Language and Composition, and English Literature and Composition. Confirm with the teacher that you are ordering the correct form of the exam.

AP French (Language and Literature)

This subject has two AP Exams: French Language and French Literature. Confirm with the teacher that you are ordering the correct form of the exam. Schools with language labs will need only one copy of the master speaking and master listening CDs. Schools without language lab facilities may order up to one master speaking CD for every four students testing and one master listening CD for every 10 students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

AP German Language

Schools with language labs will need only one copy of the master speaking and master listening CDs. Schools without language lab facilities may order up to one master speaking CD for every four students testing and one master listening CD for every 10 students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

AP Government and Politics (Comparative and U.S.)

This subject has two AP Exams: Comparative Government and Politics, and U.S. Government and Politics. Confirm with the teacher that you are ordering the correct form of the exam.

AP Italian Language and Culture

AP Japanese Language and Culture

This exam is delivered on CD. Once you order the exams, you will receive a separate shipment of AP Japanese Setup CDs in advance of the administration. Setup CDs are required for preparing testing computers to deliver the exams. To ensure that you receive the Setup CDs by April 3, it is strongly recommended that you place your exam order by March 11.

AP Latin (Literature and Vergil)

This subject has two AP Exams: Latin Literature and Latin: Vergil. Confirm with the teacher that you are ordering the correct form of the exam.

AP Music Theory

A master listening CD, which is used for both the multiple-choice and free-response section of the exam, is automatically included in each shipment. One master CD for sight-singing and one student-response tape for each student taking the exam are sent automatically. For the sight-singing portion of the exam, students must be tested individually. Testing can be conducted simultaneously in separate rooms depending on the number of rooms and proctors available. For such instances, you may use the Web to order up to one master sight-singing CD for every four exams you order; if more master sight-singing CDs are needed to accommodate an even greater number of testing rooms, please contact AP Services.

AP Physics (Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism)

This subject has three AP Exams: Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism. Confirm with the teacher that you are ordering the correct AP Physics Exam for each student. These exams will continue to be scheduled in the same three-hour session, and administered consecutively. The AP Physics C: Mechanics Exam must begin between 12 noon and 1 p.m. The AP Physics C: Electricity and Magnetism Exam must begin between 2 p.m. and 3 p.m.

AP Spanish (Language and Literature)

This subject has two AP Exams: Spanish Language and Spanish Literature. Confirm with the teacher that you are ordering the correct form of the exam. Schools with language labs will need only one copy of the master speaking and master listening CDs. Schools without language lab facilities may order up to one master speaking CD for every four students testing and one master listening CD for every 10 students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

AP Studio Art

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CollegeBoard

AP® Ordering Help

Creating and Maintaining an Account

Troubleshooting/Contact Us

Ordering Exam Materials

Exam Fees

Returning and Paying for Exams

Late Testing

Shipping

Grade Reporting Services

Services for Students with Disabilities (SSD)

Specific Exam Information

Creating and Maintaining an Account

Where do I find the access code?

How do I change or update my account or school information?

Troubleshooting/Contact Us

Which Web browser should I use for the AP Exam Ordering website?

Who should I contact if I have a question about the website, or need assistance with my exam order?

Ordering Exam Materials

How do I place an order?

How do I order AP Chinese Language and Culture and AP Japanese Language and Culture Exams?

How do I order AP Studio Art portfolios?

How can I change an order?

What is a preadministration session?

When should the exams be administered?

How many exams can a student take in a single year?

What if a student wants to take two or more exams that are scheduled at the same time?

What are the exam ordering deadlines?

Exam Fees

What is the cost of the exam?

Does the College Board grant fee reductions?

How does a student qualify for a fee reduction?

What must the AP Coordinator do for qualifying students to receive College Board fee reductions?

Returning and Paying for Exams

How do I return exam materials?

What will I need to generate my invoice?

How do I generate my school's invoice online?

What does the state reimbursement area on my invoice mean?

What do I do after I have generated my invoice?

How do you calculate the total number of exams ordered?

Why am I being asked about the number of unused exams I replaced with alternate exams?

My invoice is not printing correctly.

Late Testing

What is the AP Program's policy on late testing?

What is the fee for late testing?

Under what circumstances can a student test late?

What is the schedule for late testing?

How do I request late testing?

How do I change my late-testing order?

How do I order both tapes and CDs to record student responses for alternate exams given during the late-testing period?

Shipping

When are exams shipped?

How do I track my order(s)?

Grade Reporting Services

What does my school need to do to receive AP grades?

Can I order previous years' reports online?

If the same exam is taken in two different years, which grade gets reported?

Services for Students with Disabilities (SSD)

What accommodations can be requested for students with disabilities?

How do I arrange for testing accommodations?

How do I order exams for students with disabilities?

Specific Exam Information

AP Art History

AP Calculus (AB and BC)

AP Chinese Language and Culture

AP Computer Science (A and AB)

AP Economics (Macroeconomics and Microeconomics)

AP English (Language and Literature)

AP French (Language and Literature)

AP German Language

AP Government and Politics (Comparative and U.S.)

AP Italian Language and Culture

AP Japanese Language and Culture

AP Latin (Literature and Vergil)

AP Music Theory

AP Physics (Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism)

AP Spanish (Language and Literature)

AP Studio Art