AP® Ordering Help

Creating and Maintaining an Account
Troubleshooting/Contact Information
Ordering Exam Materials
Exam Fees
Returning and Paying for Exams
Late Testing
Shipping
Score Reporting Services
Services for Students with Disabilities (SSD)
Specific Exam Information

Creating and Maintaining an Account

Where do I find my access code?

AP Exam Ordering access code are emailed in January to all AP Coordinators who submitted their annual AP Participation Forms in the fall. If you do not receive this email, contact AP Services. If you ordered AP Exams in 2011, your 2012 AP Exam Ordering access code is the same as it was in 2011.

How do I change or update my account or school information?

To change your school's shipping or billing address, please call AP Services. To update other school information such as AP Coordinator name, phone number, etc., click Update School Information in the Your Info box on the upper right side of the AP Exam Ordering Web pages.

To change your personal information, such as username or password, click the Update Personal Information button located on the upper right side of the AP Exam Ordering Web pages.

Back to Table of Contents

Which Web browser should I use for the AP Exam Ordering website?

This website can best be viewed using the browsers listed below. Without a recommended browser, the pages may not display properly. Do not use beta versions of these browsers; use only the final versions. Here are the recommended browsers and links to websites where you can download them:

Back to Table of Contents

Who should I contact if I have a question about the website, or need assistance with my exam order?

If you have comments or questions about this website, please fill out our online form by selecting the Contact Us button located on the left side of any page.

For assistance with your exam order, please contact AP Services:

Email:	apexams@info.collegeboard.org
Telephone:	(877) 274-6474 (toll free in the United States and Canada) or (609) 771-7300
TTY:	(609) 882-4118
Fax:	(610) 290-8979
Mail:	AP Services
	P.O. Box 6671
	Princeton, NJ 08541-6671

Back to Table of Contents

Ordering Exam Materials

How do I place an order?

Before you begin, consult with AP teachers and students to determine the number of exams that need to be ordered for each AP course at your school. You also need to collect the total number of students and the total number of AP Exams, if any, that qualify for 2012 fee reductions.

When you sign in to the AP Exam ordering website, you will first be asked to review important AP Exam administration policy changes before proceeding. Once you have reviewed the important policy changes and clicked to proceed to order, you will then be asked to indicate how many of your school's 2012 AP Exams qualify for fee reductions for low-income students

Once you have indicated how many of your school's 2012 AP Exams qualify for fee reductions (if applicable), you will be asked to enter your school's enrollment data. Online AP score reports include the AP Equity and Excellence Report, which helps your school gauge the equity and excellence of your AP program. In order to calculate the percentages for this score report, we need you to report the total of 10th, 11th, and 12th grade students in your school. These totals should include all students in your school, not just AP students. If you decide not to provide your enrollment totals, the corresponding fields on your school's AP Equity and Excellence Report will be left blank. If you do not provide the enrollment data when you first log in, you may enter it at any time during the ordering period by clicking the "Enter Enrollment Data" link on the AP Exam Ordering menu.
After submitting your enrollment data, or choosing not to submit, click click Order AP Exams on the AP Exam Ordering home page.
If you wish to receive materials for a preadministration session, select Yes in the Order Preadministration Materials area near the top of the Order AP Exams page.
Next, enter the number of exams your school will administer for each AP subject. If your school ordered AP Exams last year, this page also shows the number of exams ordered last year versus the number of exams that were actually used. (Note: Schools are charged an unused exam fee for each exam that is ordered but not used.) If you would prefer to see the AP Exams listed by date of exam, or grouped by academic disciplines, you can use the Sort by menu.

For paper-based world language exams, one master listening CD and a double-CD set containing a master writing CD for the persuasive essay task (French, German, Italian) or presentational writing part (Spanish) and a master speaking CD are automatically sent for the entire class. For Music Theory, one master listening CD and one master sight-singing CD are sent for the entire class. In addition, you will receive a student-response tape or CD for each exam ordered.
- Master listening CDs contain a series of short dialogues and narratives that are played during the exam. Students grid their responses on an answer sheet.
- Master writing/speaking 2-disc CDs contain a series of spoken questions and imperatives that are played during the exam. Students record their responses to writing tasks in the Section II exam booklet and record responses to speaking prompts on individual student-response tapes or CDs.
- Student-response tapes or CDs: You will need to select which type of media your school would like to receive to record your student's responses. You may choose to receive either student-response tapes or student-response CDs. Important: If you choose to submit your student's responses on CD, the only acceptable file format is .mp3. The AP Program will not accept .wav files or .zip files.
If necessary, additional master listening CDs or master writing/speaking double-CD sets-disc can be ordered. In such cases, schools may order up to one master listening CD for every 10 students testing and one master writing/speaking double-CD set for every four students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

At the bottom of the page, enter the actual number of students who will take the exams you are ordering. Please make sure to count students taking multiple exams only once. The number you enter should include students taking AP Studio Art Exams, are testing late with alternate exams, taking Braille exams, taking multiple-day testing exams, and taking 14-, 20-point, or greater than 20-point large-type exams, even though these exams are not ordered on this page..

This number determines how many AP Student Packs your school will receive. Each AP Student Pack contains a set of unique AP number labels that a student will affix to his or her exam materials. A student should receive only one AP Student Pack regardless of the number of exams he or she is taking.

Review your order and click the checkbox indicating you have reviewed your order.

If you submit an order of more than 150 exams, you will be asked if you want to return your exams in split shipments. The split shipment return option enables schools to return all of their first week's AP Exam materials at the beginning of the second week of testing, rather than storing the exams for the entire two weeks of testing.

If you order fewer than 150 exams, after submitting your order you will be brought to a page detailing your Cumulative Order.

[OPTIONAL] Click Order Late-Testing Exams to order alternate exams for late testing.

[OPTIONAL] Click Order Score Labels and Free-Response Booklets to order AP score labels or free-response booklets for your school.

How do I order AP Chinese Language and Culture and AP Japanese Language and Culture Exams?

New This Year:AP Chinese Language and Culture and AP Japanese Language and Culture Exams on CD are ordered along with other regularly scheduled and late-testing exams.

Once you order the exams, you will receive a separate shipment of AP Chinese and Japanese Setup CDs in advance of the administration. Setup CDs are required for preparing testing computers to deliver the exams and contain sample exam questions for students to use for practice. To ensure that you receive the Setup CDs by April 6, it is strongly recommended that you place your exam order by March 14. Beginning with the 2012 exam administration, Chinese and Japanese Exam CDs will be shipped with the paper-based exams.

How do I order AP Studio Art portfolios?

AP Studio Art exams are now ordered separately from other exams on the AP Exam Ordering website. This change helps schools expecting a significant increase in the number of AP Studio Art students this year. Before a school's Studio Art exam order is placed, the number of student portfolios that can be set up in the Digital Submission Web application is limited to the number of exams ordered last year, plus 10 percent for growth. Orders for preadministration materials will not be affected by AP Studio Art exam orders.

How can I change an order?

You can change any order until it has been processed for shipment, which can be as soon as 6 p.m. ET the same day an order is placed. The Order Status screen will indicate which order(s) you can still adjust. If all of your orders have already been processed, you can place a new order, but you cannot reduce your processed orders. To avoid a $50 late fee, submit all of your orders prior to the extension deadline.

What is a preadministration session?

To reduce the amount of time students spend completing their answer sheets on exam days, many schools conduct a preadministration session. During this session, students complete the personal identification section of their answer sheet(s). A preadministration session usually takes less than an hour, and will save time on exam day, but only if everyone who will be taking the exam participates. Detailed instructions about conducting a preadministration session, including a script to use with participants, can be found in the AP Coordinator's Manual.

You may order preadministration materials when you are creating your initial exam order. The materials you need for this session (answer sheets and Student Packs) will be shipped prior to your exam shipment. If an order has already been processed for shipment, it is too late to select this option because all of the necessary materials have already been enclosed in your shipment.(If you place an order for AP Studio Art Exams before you order the rest of your school's exams, your Studio Art order will not affect your Preadministration materials order.)

Note: Schools outside the United States and Canada do not need to request a preadministration session. AP Exams for schools outside the United States and Canada are shipped first; therefore, if those schools want to conduct a preadministration session, the shipment should arrive in sufficient time for them to do so. Also, schools that order fewer than 20 exams and schools that only order late-testing exams will not be able to select the preadministration materials option.

When should the exams be administered?

Exam dates and times for the current year can be found on the Order AP Exams page. To preserve the security of AP Exam questions, the AP Program sets specific dates and times for each AP Exam administration and provides different forms of the exams for time zones that are significantly different. AP Exams must be administered at the set time on the scheduled date, unless arrangements are made to administer alternate forms of the exams on specified late-testing dates (see Late Testing). If a school fails to administer the exams on the specified dates at the specified times, scores for those exams will be canceled. Mandatory starting times help ensure the fairness and security of exam administrations at all schools participating in the AP Program. A violation of these policies compromises these principles and the validity of AP scores for all students. Schools that knowingly or unknowingly violate test security policies may not be permitted to administer AP Exams in the future and may be held responsible for any damages or losses the College Board and/or ETS incur in the event of a security breach.

How many exams can a student take in a single year?

In any year, students may take as many AP Exams as they wish, with one exception. Students may not take both the Calculus AB and the Calculus BC exams in one year.

What if a student wants to take two or more exams that are scheduled at the same time?

When the AP Exam schedule is set, the AP Program only schedules two exams concurrently for subjects that typically have low overlap in student enrollment. However, occasionally a student will want to take two AP Exams that are scheduled for the same time period. In such cases, one of these exams must be taken by testing late with an alternate form of the exam (see Late Testing).

What are the exam ordering deadlines?

2011 Exam Ordering Deadlines	Schools in the United States, U.S. Territories, and Canada	Schools Outside the United States, U.S. Territories, and Canada
Priority Deadline Submit orders by this date to ensure timely processing and delivery.	March 30	March 30
Deadline for Ordering Preadministration Materials Orders for preadministration materials can be placed only with the initial exam order. Orders placed by March 14 will be delivered by April 6. Orders placed between March 15 and April 4will be delivered by April 16.	April 4	N/A
Extension Deadline Each order received after this date incurs a $50 late fee (excluding alternate exam orders).	April 13	April 6
Final Deadline No orders will be accepted after this date.	April 20	April 13
Alternate Exams (Late Testing) Deadline Alternate exams may be ordered under extreme circumstances only.	May 11: Canada and U.S. territories May 18: United States	May 11

Back to Table of Contents

Exam Fees

What is the cost of the exam?

The fee for each AP Exam is $87, with schools retaining an $8 rebate per exam.

The fee for exams administered at schools outside of the United States, U.S. territories and commonwealths, and Canada, with the exception of U.S. Department of Defense Dependents Schools (DoDDS) is $117 per exam, with schools retaining an $8 rebate per exam.

The fees vary for exams administered at College-Board authorized testing centers outside of the United States.

Does the College Board grant fee reductions?

Each year, the College Board provides fee reductions of $26 per exam for students with acute financial need. The school is expected to forgo the $8 rebate and collect only $53 for each exam with a fee reduction.

Most U.S. states and territories use federal and/or state funding to supplement the College Board fee reduction; Visit Federal & State AP Exam Fee Assistance for information about federal and state support.

Schools must indicate before ordering how many students and AP Exams will qualify for the fee reductions for low-income students. Because these fee reductions are subsidized by the US federal government as well as the College Board, the AP Coordinator must attest prior to ordering that the students who will be taking these subsidized exams meet the federal criteria for low-income AP Exam subsidies.

How does a student qualify for a fee reduction?

Primary Criteria:

Students who are eligible for free or reduced-price lunches at your school (under the National School Lunch Act) qualify for the $26 College Board fee reduction on all AP Exams that they take in a given year.

A student is eligible for free or reduced-price lunches if his or her family's income is at or below 185 percent of the poverty level issued annually by the U.S. Department of Health and Human Services.

A student qualifies for free or reduced-price lunches if he or she is a member of a family whose taxable income for the preceding year did not exceed 185 percent of the poverty level as established by the U.S. Department of Health and Human Services.

The table below lists annual family incomes, by family size, at 185 percent of the poverty level. If the AP student's family income did not exceed the amount listed in the appropriate row and column, he or she qualifies for a College Board fee reduction.

Size of Family Unit	Annual Family Income*	Annual Family Income* for Alaska	Annual Family Income* for Hawaii
1	$20,147	$25,160	$23,199
2	$27,214	$34,003	$31,321
3	$34,281	$42,846	$39,442
4	$41,348	$51,689	$47,564
5	$48,415	$60,532	$55,685
6	$55,482	$69,375	$63,807
7	$62,549	$78,218	$71,928
8	$69,616	$87,061	$80,050

*The figures shown under family income represent amounts equal to 185 percent of the 2011 Federal income poverty guidelines established by the U.S. Department of Health and Human Services. These levels were published in the Federal Register, Vol. 76, No. 58, 3/25/11, pp. 16724-16725.

For family units with more than eight members, add the following dollar amount for each additional family member: $7,067 for the 48 contiguous U.S. States, the District of Columbia, Guam and Territories; $8,843 for Alaska; and $8,122 for Hawaii.

Alternative Criteria:

If your school would prefer to use another method for determining which students qualify for AP Exam fee reductions, any of the following criteria are allowed:

The student's family income is at or below the U.S. Census Bureau's "poverty threshold." The Census poverty threshold varies by family size and the ages of family members, but it is not adjusted for differences in the cost of living, including the higher costs of living in Alaska and Hawaii. If your school chooses to use the Census Bureau's poverty threshold to determine a student's low-income status and eligibility, it should use the 2009 "poverty threshold" information available on the Census Bureau's website.
The student's family receives assistance under Part A of Title IV of the Social Security Act.
The student is eligible to receive medical assistance from the Medicaid program under Title XIX of the Social Security Act.

What do I need to do for qualifying students to receive College Board fee reductions?

AP Coordinators must complete three important tasks for their schools to be appropriately credited for available fee reductions:

Step 1: Indicate Fee Reduction Totals Before Ordering

Coordinators must indicate before ordering how many AP Exams will qualify for the fee reductions for low-income students. An optional online roster/calculator is available on the AP Exam Ordering website to help you determine the total number of qualifying students and exams. If you already have this information you do not need to use the online roster/calculator and can simply enter the total number of qualifying students and exams. Schools will be able to revise their totals as needed prior to generating their invoices, but should make every effort to provide accurate totals before ordering.

Step 2: Fill in the Fee Reduction Circle on Answer Sheets

The fee reduction circle must be filled in for all students who qualify for a College Board, federal, and/or state fee reduction. Coordinators must indicate which students are eligible for fee reductions by filling in the appropriate circle on the studentee registration answer sheet. AP Coordinators should not bubble in any other answer sheets for those students taking multiple exams. There are two fee reduction circles on page 1 of the answer sheet, in the fee reduction circles on paOnly one circle should be filled in for each student eligible for funding:

Option 1: Low-Income Students (who meet low-income family guidelines for College Board, federal and state fee reductions).
Option 2: Non-Low-Income Eligible Students (who are eligible for subsidies based on state criteria other than the College Board fee reduction policy).

Fee reduction options are captured separately for exams that don reduction options are ca

Schools administering AP Studio Art Exams:
Coordinators can designate a studentt Exams:y for ex for AP Studio Art using the Studio Art Digital Submission Web application. For more information, visit the online demo or the Web application help text.
Schools administering AP Chinese or Japanese Exams:
Coordinators must use the Fee Reduction/Section Designation Form on page 127 of the AP Coordinator's Manual to indicate students eligible for fee reductions.

Step 3: Generate, Submit and Return Your Invoice

All schools must generate and submit an invoice online, print a hard copy, and mail the completed invoice to the AP Program in the envelope provided with their exam shipments by June 15, 2012. You will need to indicate the total number of exams with fee reductions again when generating your invoice.

Schools accessing this page after June 15 will have a $200 late fee automatically added to their invoices.

Back to Table of Contents

Returning and Paying for Exams

How do I return exam materials?

Each returned exam shipment (e.g., regularly scheduled exams, alternate exams for late testing) must include a Packing List, which can be accessed by clicking Create/View Packing List in May. You must submit your Packing List electronically and then print two copies: one for your reference when generating an invoice online and the other for inclusion in your exam shipment. Complete instructions on properly packaging and returning exam materials appear in the AP Coordinator's Manual. A "Returning Your AP Exam Materials" checklist will be included in your exam shipment.

Do I need to return orange booklets

New for 2012:Materials that must be returned include the separate orange booklets included with some of the 2012 exams.

2012 exams will not include free-response question inserts, which were included in previous years' exams and which schools retained.
Free-response questions are now printed in the Section II exam booklet (for some exams, free response questions are printed in a separate orange booklet).

If applicable, you should indicate the number of orange booklets being returned by subject in your Packing List.

What will I need to generate and submit my invoice?

Make sure you have all copies of the Packing Lists you sent with returned exam shipments, as they are essential to generating an accurate invoice. If your students are eligible for fee reductions, make sure the circle for Option 1 or Option 2 is filled in on their registration answer sheets.

How do I generate and submit my school's invoice online?

First, gather all of the Packing Lists you completed when you returned your exam materials. Note: You may only generate your invoice after your last exam (including alternate exams) has been administered. After you have administered all exams, return to www.collegeboard.org/school, sign in, and click the View/Edit Invoice button. Since you ordered your exams online, we'll have most of the information we need to create your invoice for you, but we'll need to ask you a few questions, such as the number of exams you used and the number that qualify for fee reductions. Use the Packing List to answer these questions. The online tool will then produce an invoice for you to submit electronically, and also print and attach to your school's check.

What does the state reimbursement area on my invoice mean?

The state reimbursement area appears on your invoice if your state offers fee reductions for AP Exams but does not have a direct billing agreement with the College Board. This reimbursement area lets you know the amount of money you can expect back from the state. This amount is not automatically deducted from the amount that you owe the AP Program. You will have to work directly with your state to receive reimbursement.

What do I do after I have generated and submitted my invoice?

You will need to print out the invoice and mail a hard copy to the AP Program in the envelope provided with your exam shipments by June 15, 2012. You will need to click the Print button only once (use the button on the screen, not your Web browser's print function) and three copies of the invoice will print. The "School Copy" is for you to keep in your records, the "AP Program Copy" must be sent with payment to the AP Program and postmarked by June 15 in order to avoid a late fee, and the "State Copy" should be sent to your state if you are working with them to receive reimbursement or have sent the invoice to them in the past.

How do you calculate the total number of exams ordered?

This number comes from your Cumulative Order page, and includes all exams ordered online.

Why am I being asked about the number of unused exams I replaced with alternate exams?

Though the number of alternate exams you ordered is included in the "total number of exams ordered online," we still need to know how many of your unused exams were replaced by alternate exams, so that you will not be charged the unused exam fee for those regularly scheduled exams for which students used alternate exams instead.

My invoice is not printing correctly.

In order for your invoices to print correctly, you must use one of the recommended browsers. Here are the recommended browsers and links to websites where you can download them:

Back to Table of Contents

Late Testing

What is the AP Program's policy on late testing?

AP Exams give all students the same opportunity to demonstrate their achievement only when no one knows the questions in advance. To preserve the security of AP Exam questions, the AP Program sets specific dates and times for each AP Exam administration. AP Exams must be administered at the set times on the scheduled dates. Occasionally, extreme circumstances may make it necessary for an individual student or a group of students to test late. Only students affected by these circumstances may test late. For late testing, the College Board develops alternate forms of each exam. All students who participate in late testing at a given school must take these alternate exams on the scheduled late-testing dates at the scheduled times. Early testing is not permitted under any circumstances. If a school fails to follow AP security procedures and does not administer the alternate exams on the specified dates at the specified times, scores for those exams will be canceled.

What is the fee for late testing?

When the cause of late testing is generally beyond the control of the school and the students, there is no additional fee for using the alternate form of the exam. In other instances, however, where the school or students have a choice between testing on the scheduled date or requesting an alternate date, the school is billed an additional $40 for each exam to partly cover the cost to prepare, print, ship, and score these exams. Students eligible for College Board fee reductions will not be charged the $40 fee. Note: Your school will not be charged the $13 unused exam fee for unused exams that are replaced by alternate exams.

Under what circumstances can a student test late?

No Additional Fee Incurred	Additional $40 Fee Incurred Per Exam
Conflict with IB exam	Academic contest/event
Conflict with state-, province-, or nationally-mandated test	Athletic contest/event
Disabilities accommodation issue	Conflict with non-AP and non-IB exam
Emergency: bomb scare or fire alarm	Family commitment
Emergency: serious injury, illness, or family tragedy	Ordering error
Language lab scheduling conflict	Other school event
Religious holiday/observance	School closing (local decision, non-emergency)
School closing: election, national holiday, or natural disaster
Strike/labor conflict
Three or more AP Exams on same date
Two AP Exams on same date and time

Any other reasons must be approved by AP Services prior to ordering an alternate exam.

What is the schedule for late testing?

Wednesday, May 23	Morning - 8 a.m.*	Afternoon - 12 noon *
Wednesday, May 23	German Language and Culture Macroeconomics Music Theory Statistics United States Government and Politics United States History	Comparative Government and Politics English Language and Composition Environmental Science French Language and Culture Microeconomics World History
Thursday, May 24	Morning - 8 a.m.*	Afternoon - 12 noon*
Thursday, May 24	Art History Calculus AB Calculus BC Computer Science A	Chemistry Chinese Language and Culture European History Human Geography Spanish Language
Friday, May 25	Morning - 8 a.m.*	Afternoon - 12 noon*
Friday, May 25	English Literature and Composition Italian Language and Culture Japanese Language and Culture Physics B Psychology	Biology Latin: Vergil Physics C: Mechanics Physics C: Electricity and Magnetism** Spanish Literature

*Schools in Alaska must begin the morning exam administration between 7 and 8 a.m. local time, and the afternoon exam administration between 11 a.m. and 12 noon local time.

** Physics C: Electricity and Magnetism must begin between 2 and 3 p.m. local time, except in Alaska where it must begin between 1 and 2 p.m. local time.

Coordinators are responsible for notifying students exactly when and where to report for the exams. Early testing or testing at times other than those published by the College Board is not permitted under any circumstances.

How do I request late testing?

To order alternate exams for late testing, click Order Late-Testing Exams on the home page or left side of the AP Exam Ordering pages.Late-testing orders must be submitted by May 11 for schools outside the United States, U. S. territories and Canada or May 18 for schools in the United States. If an emergency occurs after these dates, contact AP Services. If you have already completed an order for regularly scheduled exams for students who will now be testing late, click Order AP Exams to reduce your previous order (if it has not yet been processed for shipment). Students testing late should be included when you enter your "2012 Total Number of Students Testing" at the bottom of the Order AP Exams page. This number is used to determine how many AP Student Packs you will receive.

Note: Schools that only order late-testing exams will not be able to order preadministration materials. Data in AP Instructional Planning Reports will not include late-testing exams. Students should be informed that their free-response booklets will not be available for purchase following the scoring.

How do I change my late-testing order?

You can change any order until it has been processed for shipment. The AP Order Status page indicates which order(s) you can still adjust. If all of your orders have already been processed for shipment, you can place a new order, but you cannot reduce your processed orders. Coordinators should call AP Services if an emergency occurs after May 11 for schools outside the United States, U. S. Territories, and Canada, and after May 18 for schools in the United States.

How do I order both tapes and CDs to record student responses for alternate exams given during the late-testing period?

If your school wishes to order both tapes and CDs for your world language and/or Music Theory exams, you will need to call AP Services, as this order cannot be completed through the AP Exam Ordering website.

Back to Table of Contents

Shipping

When are exams shipped?

Most exams are sent to the AP Coordinator via courier and arrive at the school in mid- to late April. International schools (except for those in Canada) that place their exam orders by April 13 will receive their shipments of regular exams by April 27. Schools in the United States, U.S. territories, and Canada that place their exam orders by April 20 will receive their shipments of regular exams by April 30. Alternate exams for late testing will arrive in May.

All exam materials for a school's regularly scheduled exams are shipped together, except for AP Studio Art portfolios, preadministration materials (if ordered), and AP Chinese and AP Japanese Setup CDs. Alternate exams for late testing, Braille exams, multiple-day testing exams, and 14-, 20-point, or greater than 20-point large-type exams are sent in separate shipments. For security reasons, shipments are not sent to schools long before the exam administration.

How do I track my order(s)?

If your order has been shipped and the tracking number is available, Show Details/Track Shipment will appear next to your order on the Order Status page. Click this link, and you will receive carrier information and tracking numbers. You can click on the carrier name to be taken to their website to track your specific packages.

Back to Table of Contents

Score Reporting Services

Ordering Score Labels and Free-Response Booklets

Individual schools can order score labels and free-response booklets on the Order Score Labels and Free-Response Booklets page:

Score Reporting Service	Costs	Order Deadline	Shipping Date
AP Score Labels* This set includes one pressure-sensitive label for each AP student, detailing the student's name, social security number or birth date, the AP Exams taken, the years in which the exams were taken, and the corresponding AP Exam scores.	$75/per set	June 1	Mid-July
2012 Free-Response Booklets These booklets contain only the students' written responses, without comments, corrections, or scores. Note: Booklets for exams whose free-response questions are not released on the College Board website 48 hours after the exam (e.g., late-testing exams) are not available. Schools that plan to make this request should note that their order includes booklets from the entire school minus those requested by students; schools cannot limit their order to booklets from certain students or certain exams. The fee is based on the number of booklets received by the school.	$50 for 1–20 booklets $100 for 21–50 booklets $150 for 51–100 booklets $250 for more than 100 booklets	September 15	Mid-October

* By law, only students have the right to forward their AP scores to colleges and universities. To maintain student privacy and the confidentiality of AP scores, schools should use caution in affixing AP score labels to transcripts or other records that will be sent to these institutions. Affixing score labels to transcripts can result in a violation of students' rights and opens the door to a potential lawsuit. To avoid this possibility, the College Board and ETS strongly suggest that schools institute one of the following procedures:

Affix the AP score label to the back of the transcript and copy only the front of the transcript when sending it to colleges.
Have students sign a release permitting the school to put the score label on the front of the transcript. Keep the signed releases with students' files.

AP teachers, AP Coordinators, and other authorized school and district administrators can view, print, and download AP score reports using the Online Score Reports website. For more information, visit Online Scores for Schools and Districts.

Back to Table of Contents

Services for Students with Disabilities (SSD)

What accommodations can be requested for students with disabilities?

The AP Program offers services and reasonable accommodations appropriate to students' disabilities and the purpose of the exams. Examples of accommodations include extended time, formats such as Braille or 14- or 20-point large type, the use of a reader or writer, or a reader script if the student is hearing impaired.

How do I arrange for testing accommodations?

Before exams for students with disabilities can be ordered, a student must be approved by the College Board's Services for Students with Disabilities (SSD) to take exams with testing accommodations. Only those students who have been preapproved by the College Board are eligible for extended time and other testing accommodations. Once approved for accommodations by SSD, with limited exceptions, students remain approved for all applicable College Board programs (AP, PSAT/NMSQT®, and SAT®) and do not need to reapply when they take another College Board test. Note that review of the request may take up to seven weeks after the receipt of all information.

SSD Coordinators submit requests for accommodations at SSD Online. The system is easy to use and enables SSD Coordinators to track and manage their accommodations requests. Information on how to access and use SSD Online, including a demo, is available on the College Board's website.

All accommodations requests and completed documentation (if needed) must be received by the College Board by February 24.

Accommodation requests should be submitted well before this deadline so that approval can be granted and exams can be ordered prior to the exam ordering deadlines. Coordinators may not provide testing accommodations for students with disabilities until the College Board has approved the accommodations. Scores will not be reported for students who test with accommodations but who have not been preapproved by the College Board.

If a student has been approved for the following accommodations, order these testing materials using the special order form for these formats available on the AP Exam Ordering website. The preferred date to order these materials is March 23.

Printed scripts for the listening, certain writing, and speaking/sight-singing parts of AP Exams in French, German, Italian, and Spanish languages or Music Theory.
Multiple-day testing
Large-type formats other than 14- or 20- point
Other accommodations

For more information, go to Services for Students with Disabilities.

How do I order exams for students with disabilities?

If the student needs accommodations such as extended testing time, but will still be using a regular-format exam, order the exam online as you would other AP Exams. The student's name will appear on the school's roster of students approved for extended testing time.

Prior to the exam, the SSD Coordinator must log in to SSD Online and generate an AP Nonstandard Administration Report (NAR) for each student approved for testing accommodations who will be taking an AP Exam. (Extra copies should be printed or photocopied for students taking multiple AP Exams.) An NAR must be completed and returned for each exam taken with accommodations, but the timing record is required only for students approved for extended time. This information is used for research purposes only; the amount of testing time does not affect scores and will not be reported.The NAR must be returned with the exam materials.

Braille and 14- or 20-point large-type exams and large-block answer sheets must be ordered using the AP Exam Online website. To order these materials for regularly scheduled or late-testing AP Exams, click the appropriate link on the left side of the ordering page.

Printed copies of the script for AP Exams in world languages and Music Theory, materials for students approved for multiple-day testing, and other formats must also be ordered using the AP Exam Ordering website. To order these materials for regularly scheduled or late-testing AP Exams, click the appropriate link on the left side of the ordering page.

Back to Table of Contents

Specific Exam Information

For detailed information on all AP courses and exams, visit the Course Home Pages on AP Central.

AP Art History

For the 2012 exams, the color images that accompany Section 1, Part A, and Section II of the AP Art History Exam are provided to each student in orange Images booklets, included in the Section I and II exam packets.

AP Calculus (AB and BC)

Calculus has two AP Exams: Calculus AB and Calculus BC. Confirm with the teacher that you are ordering the correct version of the exam. Students may not take both AP Calculus Exams in one year.

AP Chinese Language and Culture

This exam is delivered on CD. Once you order the exams, you will receive a separate shipment of AP Chinese Setup CDs in advance of the administration. Setup CDs are required for preparing testing computers to deliver the exams. To ensure that you receive the Setup CDs by April 6, it is strongly recommended that you place your exam order by March 14.

AP Economics (Macroeconomics and Microeconomics)

This subject has two AP Exams: Macroeconomics and Microeconomics. Confirm with the teacher that you are ordering the correct version of the exam.

AP English (Language and Literature)

This subject has two AP Exams: English Language and Composition, and English Literature and Composition. Confirm with the teacher that you are ordering the correct version of the exam.

AP French Language and Culture

Schools with language labs will need only one copy of the master writing/speaking double-CD set and master listening CD. Schools without language lab facilities may order up to one master writing/speaking double-CD set for every four students testing and one master listening CD for every 10 students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

AP German Language and Culture

AP Government and Politics (Comparative and U.S.)

This subject has two AP Exams: Comparative Government and Politics, and U.S. Government and Politics. Confirm with the teacher that you are ordering the correct version of the exam.

AP Italian Language and Culture

AP Japanese Language and Culture

This exam is delivered on CD. Once you order the exams, you will receive a separate shipment of AP Japanese Setup CDs in advance of the administration. Setup CDs are required for preparing testing computers to deliver the exams. To ensure that you receive the Setup CDs by April 6, it is strongly recommended that you place your exam order by March 14.

AP Music Theory

A master listening CD, which is used for both the multiple-choice and free-response section of the exam, is automatically included in each shipment. One master CD for sight-singing and one student-response tape for each student taking the exam are sent automatically. For the sight-singing portion of the exam, students must be tested individually. Testing can be conducted simultaneously in separate rooms depending on the number of rooms and proctors available. For such instances, you may use the Web to order up to one master sight-singing CD for every four exams you order; if more master sight-singing CDs are needed to accommodate an even greater number of testing rooms, please contact AP Services.

AP Physics (Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism)

This subject has three AP Exams: Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism. Confirm with the teacher that you are ordering the correct AP Physics Exam for each student. These exams will continue to be scheduled in the same three-hour session, and administered consecutively. The AP Physics C: Mechanics Exam must begin between 12 noon and 1 p.m. The AP Physics C: Electricity and Magnetism Exam must begin between 2 p.m. and 3 p.m.

AP Spanish (Language and Literature)

This subject has two AP Exams: Spanish Language and Spanish Literature. Confirm with the teacher that you are ordering the correct version of the exam. Schools with language labs will need only one copy of the master writing/speaking double-CD set and master listening CD. Schools without language lab facilities may order up to one master writing/speaking double-CD set for every four students testing and one master listening CD for every 10 students testing. If more master CDs are needed to facilitate the exam administration, please contact AP Services.

AP Studio Art (Drawing, 2-D Design, 3-D Design)

AP Studio Art Exams are now ordered separately from other exams on the AP Exam Ordering website. This change helps schools expecting a significant increase in the number of AP Studio Art students this year. Before a school's Studio Art exam order is placed, the number of student portfolios that can be set up in the Digital Submission Web application is limited to the number of exams ordered last year, plus 10 percent for growth. Orders for preadministration materials will not be affected by AP Studio Art exam orders

AP Studio Art portfolio should be ordered online, along with exams for other subjects. AP Studio Art portfolios now must be ordered by the type of portfolio that will be submitted: AP Studio Art: 2-D Design, AP Studio Art: 3-D Design, or AP Studio Art: Drawing.

It is crucial that you order one Studio Art Exam for each portfolio that your school's students plan to submit. Only the number of portfolios ordered can be submitted to the AP Program later in the spring, regardless of the number of students who are able to access the AP Studio Art Digital Submission Web application and upload images.

Because portfolio envelopes are much larger in size than other AP Exam materials, they are shipped separately from the other exam materials. Portfolio sections that have traditionally required slides are now submitted as digital images via the Digital Submission Web application. For the Quality section of the 2-D Design and Drawing portfolios, these envelopes will be used to submit actual artworks for evaluation. Because the 3-D Design portfolios are submitted entirely online, we will no longer ship portfolio envelopes to your school for 3-D Design.

A student may submit more than one Studio Art portfolio; however, there must be no duplication of works or images among the portfolios, and portfolios cannot be combined. If, for example, a student wants to submit a portfolio for both AP Studio Art: Drawing and AP Studio Art: 2-D Design, you should order two portfolios for that student, and two separate exam fees must be paid by that student.

Back to Table of Contents

CollegeBoard

AP® Ordering Help

Creating and Maintaining an Account

Troubleshooting/Contact Information

Ordering Exam Materials

Exam Fees

Returning and Paying for Exams

Late Testing

Shipping

Score Reporting Services

Services for Students with Disabilities (SSD)

Specific Exam Information

Creating and Maintaining an Account

Where do I find my access code?

How do I change or update my account or school information?

Troubleshooting/Contact Information

Which Web browser should I use for the AP Exam Ordering website?

Who should I contact if I have a question about the website, or need assistance with my exam order?

Ordering Exam Materials

How do I place an order?

How do I order AP Chinese Language and Culture and AP Japanese Language and Culture Exams?

How do I order AP Studio Art portfolios?

How can I change an order?

What is a preadministration session?

When should the exams be administered?

How many exams can a student take in a single year?

What if a student wants to take two or more exams that are scheduled at the same time?

What are the exam ordering deadlines?

Exam Fees

What is the cost of the exam?

Does the College Board grant fee reductions?

How does a student qualify for a fee reduction?

What do I need to do for qualifying students to receive College Board fee reductions?

Returning and Paying for Exams

How do I return exam materials?

Do I need to return orange booklets

What will I need to generate and submit my invoice?

How do I generate and submit my school's invoice online?

What does the state reimbursement area on my invoice mean?

What do I do after I have generated and submitted my invoice?

How do you calculate the total number of exams ordered?

Why am I being asked about the number of unused exams I replaced with alternate exams?

My invoice is not printing correctly.

Late Testing

What is the AP Program's policy on late testing?

What is the fee for late testing?

Under what circumstances can a student test late?

What is the schedule for late testing?

How do I request late testing?

How do I change my late-testing order?

How do I order both tapes and CDs to record student responses for alternate exams given during the late-testing period?

Shipping

When are exams shipped?

How do I track my order(s)?

Score Reporting Services

Ordering Score Labels and Free-Response Booklets

Services for Students with Disabilities (SSD)

What accommodations can be requested for students with disabilities?

How do I arrange for testing accommodations?

How do I order exams for students with disabilities?

Specific Exam Information

AP Art History

AP Calculus (AB and BC)

AP Chinese Language and Culture

AP Economics (Macroeconomics and Microeconomics)

AP English (Language and Literature)

AP French Language and Culture

AP German Language and Culture

AP Government and Politics (Comparative and U.S.)

AP Italian Language and Culture

AP Japanese Language and Culture

AP Music Theory

AP Physics (Physics B, Physics C: Mechanics, and Physics C: Electricity and Magnetism)

AP Spanish (Language and Literature)

AP Studio Art (Drawing, 2-D Design, 3-D Design)